Health and safety protection

Following the update of the procedures for transmitting information related to health surveillance, please be informed that:

All staff concerned, prior to starting their activity, are no longer required to complete and submit forms in paper format or via email.

⚠️ Mandatory prior notification

Before accessing the portal, the following data for new entries must be communicated in advance to the Safety Office: first name, last name, tax code, place and date of birth.

The communication must be sent to the following email address:

📧 prevenzione.sicurezza@uninsubria.it

🧭 New procedure

Once the communication has been submitted, the Safety Office will enter the new users’ names into the platform. This step is a mandatory requirement to allow the completion of the personal data and risk assessment form.

Subsequently, new users must:

• Access the dedicated portal
• Complete online the required data for occupational risk assessment

👉 Portal access: safetylive.uninsubria.it

Access to the portal is carried out using institutional credentials.

The system will guide the user through the completion of the required information, including any additional data related to specific risks (e.g., use of display screen equipment, exposure to substances, training completed).

Once the form has been completed, all entered information must be validated by the Head of Laboratory Teaching and Research Activities (RADRL).

To allow validation by the RADRL, the student must click the virtual button “Complete”, available under the section “Mark the form as complete”.

Following the email notification received, the RADRL carries out the necessary checks for validation, verifying the completeness and accuracy of the data entered. If the outcome is positive, they proceed with validation and submission of the form by selecting the “Approve” button.

The data provided are then forwarded to the Occupational Physician, who schedules the fitness-for-work medical examination and includes the worker in the health surveillance programme.

In addition, the student is enrolled in the training programme corresponding to the identified risk level (low, medium, or high).

Workers subject to health surveillance are invited to attend medical examinations at intervals established by the Occupational Physician.

If they are unable to attend a scheduled examination, they must promptly notify the Safety Office by submitting the appropriate form (Form SVP).

Staff members may also request a medical examination whenever necessary by completing the dedicated form (Form MVR).

The staff concerned must promptly notify the Safety Office of any changes to their activities by submitting an updated version of Form SS1 together with any additional supporting documentation required.

The Head of Laboratory Teaching and Research Activities must notify the Safety Office, with adequate notice, of the termination of the activities carried out by the staff concerned, using the appropriate form (Form N-C).