Artificial Intelligence Systems and Tools

Status within the University ecosystem
Institutional tool available to users who have been allocated the relevant licence.

Scope of use
Support for tasks carried out in Microsoft 365 applications, within the limits of the user’s permissions on work content.

Key conditions
Access to content granted by the platform does not replace the user’s own responsibility. Users must always check that outputs are accurate, relevant and appropriate for their intended use, and must apply the safeguards set out in the Guidelines.

Find out more about the Microsoft 365 Copilot service

Status within the University ecosystem
Public institutional service built into the University portal.

Scope of use
Guidance and access to University information and services through natural language interaction.

Key conditions
Responses are for information and guidance only. For official procedures, deadlines and regulations, please refer to the institutional sources indicated.

Find out more about the ARIA service

Status within the University ecosystem
Public institutional video portal, based on the Panopto platform and managed by the University (IT Services and Communications Service).

Scope of use
Publication and promotion of audiovisual content for institutional communication, student recruitment, public engagement, services, research and third mission activities. Videos are organised into areas and categories, and can use features such as subtitles, in-video search and navigable chapters.

Key conditions
Published content is accessible without authentication and must be selected and reviewed in advance from an editorial and institutional perspective. Publication on InsubriaPlay is managed by the relevant units or by the Communications Office.

Find out more about the InsubriaPlay service

Status within the University ecosystem
Institutional video platform integrated with Moodle, available for producing, managing and viewing audiovisual content, mainly for teaching.

Scope of use
Creating and publishing recorded lectures and teaching content, with automatic features for transcription, subtitling, searching speech and slides, and generating summaries, key points and navigable chapters.

Key conditions
Transcripts, subtitles, summaries and other automatically generated content must be checked and, where necessary, corrected by the lecturer. Publishing through Moodle ensures that access remains limited to users authorised for the module.

Find out more about the Panopto service

Status within the University ecosystem
AI-based video production feature, integrated into the Panopto ecosystem and available to a limited number of authorised users.

Scope of use
Creating video tutorials and training content from PowerPoint presentations, texts and existing materials, with AI-generated narration and the option to use digital avatars. The videos produced can be published and managed through Panopto.

Key conditions
Access is restricted to specifically authorised users. Before publication, users must check the accuracy of the content, the correctness of the narration and the suitability of the avatar, and ensure compliance with the provisions on data protection, intellectual property and transparency about the use of Artificial Intelligence.

Status within the University ecosystem
Feature integrating Panopto with Moodle, currently being evaluated in the Moodle staging environment and not yet generally available.

Scope of use
Creating learning activities in which students can record, upload or select a video and submit it directly through Moodle. Submissions can make use of Panopto’s automatic transcription and subtitling features, making them easier to review and more accessible.

Key conditions
Use is limited to the modules, lecturers and students taking part in the pilot. Automatically generated transcripts and subtitles must be checked and, where necessary, corrected. Lecturers must also give clear instructions on how videos should be produced and submitted, what content is allowed, whether other people may appear in recordings, and how submissions will be retained afterwards.

Status within the University ecosystem
Features integrated into the Compilatio service, which is available to authorised University users to support originality checks on written work.

Scope of use
Detection of textual similarities, paraphrasing, translated content and text that may have been generated by Artificial Intelligence systems.

Key conditions
The indicators produced must be interpreted critically: they do not automatically establish plagiarism or prove the use of generative AI tools, and must not be the sole basis for assessments or allegations.

Status within the University ecosystem
Generative Artificial Intelligence feature integrated into the UpToDate clinical and scientific database, available as part of the University’s subscription.

Scope of use
Asking clinical and scientific questions in natural language and generating concise answers based on UpToDate’s evidence-based content, with links to sources.

Key conditions
Answers must be critically checked and are not intended for the care of real patients or for making clinical decisions. Questions must not include data relating to real patients or any other confidential information.

Status within the University ecosystem
Artificial Intelligence features integrated into the databases available on the EBSCOhost platform, supporting literature searches and the consultation of scientific literature.

Scope of use
AI-Assisted Search supports natural language searching; Ask This Document (AI Ask) lets users ask questions about the content of a single document.

Key conditions
Results must be critically checked and do not replace consulting and evaluating the original sources. Questions must not include personal data or confidential information.

Further information
For information on the available databases and how to access and use them, please see the University Library System guides for each subject area: