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The University of Insubria has adopted a comprehensive framework of Guidelines to promote the informed, responsible and safe use of Artificial Intelligence in its institutional activities.

The Guidelines cover three areas, referred to as Pillars, dedicated respectively to teaching, administrative activities and research. The three documents share common principles, which are tailored to the purposes, responsibilities and risks specific to each context.

This page helps you identify which document to consult according to the activity you undertake. Where the same use spans several areas, such as a research project with teaching implications or the administrative use of findings from a trial, the guidance in the relevant Pillars must be considered together.

The Guidelines were approved by the Academic Senate and the Board of Governors, issued by Rector’s Decree No. 772 of 29 May 2026, and came into force on 18 June 2026.

Pillar 1 – Teaching

Who it is for

Students, academic staff, and technical and administrative staff involved in teaching, learning, study, assessment and teaching-related research.

When to consult it

Pillar 1 is the reference document when Artificial Intelligence is used:

  • to prepare or deliver teaching activities;
  • for studying and producing assignments;
  • in assessment activities;
  • to design learning experiences;
  • in research directly related to teaching.

What it covers

The document sets out principles for the informed and critical use of AI tools and provides guidance on safeguarding academic integrity and transparency. It also highlights risks relating to data protection, security and intellectual property, while promoting innovation in teaching, the development of digital skills and equal access to tools.

AI Guidelines, Pillar 1 – Teaching(italian)
Pillar 2 – Administrative activities

Who it is for

University units and staff involved in procuring, using, developing or managing Artificial Intelligence systems applied to administrative processes.

When to consult it

Pillar 2 is the reference document when an AI system is used or proposed for:

  • document management;
  • support for administrative activities and decision-making;
  • workflow automation;
  • process monitoring;
  • fraud prevention;
  • the delivery of digital services to students, staff or external users.

These areas are explicitly listed in the Guidelines as examples.

What it covers

The document covers the entire lifecycle of introducing AI systems into administrative activities, including procurement, use, development and management. The guidance applies to internal and external systems and aims to ensure transparency, ethical conduct, legal compliance, security, personal data protection and human accountability.

AI Guidelines, Pillar 2 – Administrative activities (italian)
Pillar 3 – Research

Who it is for

Students, PhD students, researchers and academic staff who use Artificial Intelligence systems in research activities or projects.

When to consult it

Pillar 3 is the reference document for the use of AI:

  • in basic and applied research;
  • in experimental research, including research undertaken on behalf of third parties;
  • in technological development;
  • in preclinical or clinical trials;
  • in the development of experimental applications and prototypes;
  • in activities involving the processing of personal data or special category data;
  • in projects that may affect individuals’ rights, health or dignity.

These areas fall within the scope explicitly defined in the document.

What it covers

The document establishes a framework for the use of AI across different forms of research and highlights the need for particular care in trials involving the processing of personal data, including health data, or which may affect individuals and their rights.

AI Guidelines, Pillar 3 – Research(italian)
Which Pillar should you consult?

The relevant Pillar depends on the purpose for which Artificial Intelligence is used, as well as the role of the person using it.

The same person may therefore need to refer to different documents:

  • a lecturer using AI in teaching should consult Pillar 1 – Teaching;
  • a University unit planning to introduce AI into an administrative procedure should consult Pillar 2 – Administrative activities;
  • a lecturer or PhD student using AI in a research project should consult Pillar 3 – Research.

Where an activity spans several areas, the guidance in the relevant Pillars must be read together.