Microsoft 365 for students and staff

Microsoft 365 Education A5 licences enable the University to offer its academic community a modern, integrated digital ecosystem that includes:

• Microsoft 365 desktop and web applications;
• Exchange Online institutional email;
• Microsoft Teams for collaboration and video conferencing;
• OneDrive and SharePoint for document storage and sharing;
• Planner, Forms, Lists, Whiteboard and other collaborative tools;
• advanced security, data protection and identity management features;
• analytics and reporting services such as Power BI Pro (where assigned);
• support for integration with the University’s institutional platforms

Thanks to the CRUI-Microsoft agreement, to which the University of Insubria is a signatory, students, lecturers and technical and administrative staff can use the Microsoft 365 services provided by the University at no additional cost.

The service allows you to:

• use Microsoft 365 applications on the web;
• install Microsoft 365 applications on their personal devices in accordance with the terms of the licence granted;
• use the OneDrive cloud storage associated with your institutional account;
• access the Microsoft productivity and collaboration tools available to their user category

The service is available to:

• students;
• teaching staff;
• technical and administrative staff.

Users with an institutional University account can access Microsoft 365 services by logging in with their credentials.

1. Access the Microsoft 365 portal.
2. Enter your University of Insubria institutional email address.
3. Complete the authentication process using your University credentials.
4. Once you have logged in, you will be able to use the available applications and, where permitted by the licence granted, install them on your devices.

Depending on the licence assigned, Microsoft 365 may include applications and services such as:

• Word
• Excel
• PowerPoint
• Outlook
• OneNote
• OneDrive
• Teams
• other Microsoft 365 applications and services available to users.

In order to facilitate the transition following the end of their employment with the University, staff members are entitled, for a limited period after their employment ends, to a Microsoft 365 Education A3 licence, which allows them to retain access to the main Microsoft 365 services and to manage the retrieval and migration of their personal and professional data in an orderly manner.

The University adopts a differentiated allocation model based on the user’s role and the services actually required.

Most members of the academic community benefit from the features provided by the Microsoft 365 Education model adopted by the University, whilst certain professional services and applications may be allocated to specific categories of users based on operational requirements and the contractual availability of licences (these packages are marked with an * in the related services)