SiBA Agreements

Agreement signed on 25 November 2024

Whereas

• it is in the common interest of the University of Insubria and the University of Milano-Bicocca to make the best use of their financial and staff resources and to facilitate access to all libraries for their institutional users (academic staff, researchers, language assistants, scholarship holders, doctoral students, research fellowship holders, students enrolled in specialisation schools, technical and administrative staff, and students duly enrolled on university courses);
• users of the libraries covered by this Agreement will be duly and widely informed through institutional communication channels;

The following is hereby agreed and stipulated

Art. 1 - Access to library facilities   
Each University undertakes to ensure access to its library facilities for the other University's institutional users, in accordance with the rules applicable to its own corresponding categories of users.  
Visiting users must comply with the access rules and public opening hours established by the libraries for their own institutional users.

Art. 2 - On-site consultation   
Consultation means exclusively access to libraries to use the materials held there. Where required, users must book a seat in accordance with the procedures established by the library.  
The collections held by the two universities' libraries, wherever located, will be available for consultation in accordance with the rules applicable to institutional users. 
Access to electronic resources available at either university is permitted within the limits set by licensing agreements and authentication systems, in accordance with the procedures established by each library.  
Assistance with consultation is guaranteed only for resources unavailable at the user's home university.

Art. 3 - Borrowing for off-site use   
Users of both universities have equal borrowing rights, subject to restrictions relating to the type of material and the rules in force at the libraries. Where required, users must register in accordance with the procedures established by the library.  
If an item is not returned by the loan due date, the library will apply the penalties prescribed for its own users and will simultaneously notify the user's home University. The latter must purchase a replacement if the item is not returned, but will be entitled to recover the cost from its user.

Art. 4 - Photocopying   
Photocopying and printing services, where available, may be used in accordance with the procedures and rules in force at the two Universities' libraries.

Art. 5 - Document requests and supply   
Interlibrary services (book loans and article delivery) between the two Universities are available to institutional users (academic staff, researchers, language assistants, scholarship holders, doctoral students, research fellowship holders, students enrolled in specialisation schools, subject experts and tutors, technical and administrative staff, and students duly enrolled on university courses).  
Interlibrary services between the two Universities are provided on a reciprocal basis. The specific arrangements for providing these services to users (eligible types of material, loan periods, delivery methods, etc.) are determined by each library and published on the web pages of the two Universities' library systems.  
Any interlibrary loan requests addressed to institutions other than the two Universities' libraries will be handled by each user's home library.

Art. 6 - Joint and interlibrary projects   
The two universities' libraries may promote initiatives and projects of common interest and jointly organise conferences, events and meetings, including at national level, on library science and the provision of user services.

Art. 7 - Collection development   
Without prejudice to the need to provide each library with a substantial core collection of books, periodicals and electronic resources covering all relevant subject areas, the two Universities may promote an acquisitions and collection review policy that is as coordinated and integrated as possible.

Art. 8 - Duration and possible renewal   
This Agreement is valid for five years from the date of signing and may be renewed through a new agreement signed by both parties.

Art. 9 - Processing of personal data   
The Parties mutually acknowledge and accept that carrying out the activities described above involves the processing of personal data, as defined in Article 4(1) of Regulation (EU) 2016/679 (hereinafter also referred to simply as the GDPR). In this respect, each Party will act as an independent data controller within its respective remit, in full compliance with the applicable provisions on personal data protection. The full privacy notices are available online on the Parties' respective websites at the following addresses: https://www.uninsubria.eu/privacy and https://www.unimib.it/privacy.

Art. 10 - Contact persons   
The contact persons responsible for implementing this Agreement will be:

• For the University of Insubria: the Director of the Library and Documentary Services Division;
• For the University of Milano-Bicocca: the Director of the Cultural and Documentary Services Division.

Art. 11 - Registration and costs   
This Agreement is digitally signed as a single original pursuant to Article 24, paragraphs 1 and 2, of the C.A.D. – Digital Administration Code – Legislative Decree No. 82 of 7 March 2005, and will be registered if required for use, subject to a fixed registration fee, pursuant to Presidential Decree No. 131/86. Any registration costs will be borne by the party requesting registration.  
Stamp duty (Article 2 of the Tariff, Annex A, Part One, of Presidential Decree No. 642 of 1972) is paid under the authorised virtual stamp duty scheme by the University of Milano-Bicocca, for a total amount of €32.00 (Authorisation No. 95936 of 23 December 2002).

Art. 12 - Jurisdiction   
The Parties agree to settle amicably any dispute arising from this Agreement.  
If an amicable settlement cannot be reached, the Parties will refer the dispute to the courts of Milan, which shall have exclusive jurisdiction.

Read, approved and signed.

University of Insubria 
The Rector   
Professor Maria Pierro

University of Milano-Bicocca  
The Rector   
Professor Giovanna Iannantuoni

Agreement signed on 1 December 2025

Whereas

it is in the common interest of the two Universities to make the best use of their financial and staff resources and to facilitate access to all libraries for their institutional users (including, but not limited to, academic staff, researchers, language assistants, scholarship holders, doctoral students, research fellowship holders, students enrolled in specialisation schools, the University's technical, administrative and library staff, and students duly enrolled on university courses);   
in 2023 the two Universities entered into a three-year Framework Agreement, signed on 17 February 2023, governing cooperation between them, Article 2 of which includes, among the possible forms of collaboration, a commitment to guarantee reciprocal access to their respective library facilities and specifically identified library services, and to explore the possibility of establishing shared library facilities;   
the Agreement in question was entered into on 12 January 2018 and amended on 30 November 2020, and the Parties intend to renew it;   users of the libraries covered by this Agreement will be duly and widely informed through institutional communication channels; 

The following is hereby agreed and stipulated

Art. 1 (access to library facilities) 
Each University undertakes to ensure access to its library facilities for users of the other University, in accordance with the rules applicable to its own categories of users.   
Visiting users must comply with the access rules and public   
opening hours established by the libraries for their own institutional users. 

Art. 2 (on-site consultation)   
Consultation means exclusively access to libraries to use the materials held there.   
Students undertake to comply with the rules and service policies established by each University.   
Where required, users must book a seat in accordance with the procedures established by the library.   
The collections held by the two universities' libraries, wherever located, will be available for consultation in accordance with the rules applicable to institutional users.   
Access to electronic resources of any kind available at either university is guaranteed only from public-access workstations at the University   
subscribing to those resources and in accordance with the applicable licensing terms.

Art. 3 (borrowing for off-site use)   
Users of both universities have equal borrowing rights, in accordance with the rules applicable to their corresponding categories of users.   
Where required, users must register in accordance with the procedures established by the library.   
If an item is not returned by the loan due date, the library will apply the penalties prescribed for its own users and will simultaneously notify the user's home University. The latter must purchase a replacement if the item is not returned, but will be entitled to recover the cost from its user. 

Art. 4 (photocopying and printing)   
The photocopying service (and printing service, where available) may be used in accordance with copyright legislation and the procedures established by the libraries.

Art. 5 (interlibrary services)   
To use interlibrary services, users must contact their own University's libraries.  
Without prejudice to the provisions on borrowing for off-site use in Article 3 above, book loans and article delivery between the two Universities are provided free of charge on a reciprocal basis, in accordance with the procedures established by each library system.

Art. 6 (joint and interlibrary projects)   
The two universities' libraries may promote initiatives and projects of common interest and jointly organise conferences, events and meetings, including at national level, on library science and the provision of user services.

Art. 7 (collection development)   
Without prejudice to the need to provide each library with a substantial core collection of books, periodicals and electronic resources covering all relevant subject areas, the two Universities may promote an acquisitions and collection review policy that is as coordinated and integrated as possible.

Art. 8 (expiry and possible renewal)   
This Agreement is valid for five years from the date of signing by the Parties and may be renewed through a new agreement signed by both Parties.

Art. 9 (Contact persons)   
The contact persons responsible for implementing this Agreement will be:

• For the University of Milan: the Director of the University Library Service Directorate;
• For the University of Insubria: the Head of the Library Service.

Art. 10 (Processing of personal data)  
The Parties mutually acknowledge and accept that carrying out the activity described above involves the processing of third parties' personal data (including those of library service users), as defined in Article 4(1) of Regulation (EU) 2016/679 (hereinafter also referred to simply as the GDPR). They therefore agree to determine jointly the purposes and means of processing such personal data pursuant to Article 26 of the GDPR, through a separate joint controllership agreement governing their respective responsibilities for compliance with the obligations arising under applicable legislation. Please refer to the document “Joint controllership agreement for the processing of personal data pursuant to Article 26 of Regulation (EU) 2016/679”.  
With regard, however, to personal data exchanged between the Parties under this Agreement, each Party will act as an independent data controller when processing the personal data of individuals working within the other Party's organisation (contact persons, legal representatives and other staff involved), exclusively for purposes connected with entering into and implementing this Agreement and complying with applicable legal requirements.

Art. 11 (registration and costs)   
This Agreement is digitally signed as a single original pursuant to Article 24, paragraphs 1 and 2, of the C.A.D. – Digital Administration Code – Legislative Decree No. 82 of 7 March 2005, and will be registered if required for use, subject to a fixed registration fee, pursuant to Presidential Decree No. 131/86. Any registration costs will be borne by the Party requesting registration. 
Stamp duty (Article 2 of the Tariff, Annex A, Part One, of Presidential Decree No. 642 of 1972) is paid jointly and in equal shares by the University of Milan and the University of Insubria under the authorised virtual stamp duty scheme. 

Art. 13 (jurisdiction)
The Parties agree to settle amicably any dispute arising from this Agreement. If an amicable settlement cannot be reached, the Parties will refer the dispute to the courts of Milan, which shall have exclusive jurisdiction. 

Read, approved and signed.

University of Milan   
THE RECTOR   
(Professor Marina Brambilla)

University of Insubria   
THE RECTOR
(Professor Maria Pierro)